War Room Simulation

Controlling a Stage.

Safe WASH Recovery Programme · Month 12 · Operational Pressure Rising

AD
Amara Diallo Project Management Support Officer · IICA-2 · Sahel
14 DAYS TO PROJECT BOARD
L3 · Pre-War Room · Document Toolkit

Your tools for the War Room.

In the diagnostic, you made decisions. In the War Room, you will document them. Three PRINCE2 management products are waiting in your tray. Open each tab to review — then enter.

PRINCE2 · UNOPS-adapted
Risk Register

Your live record of every threat and opportunity. You will classify a new risk, rate its probability and impact, assign a response strategy, and flag it for escalation or local management.

REVIEWED · USED IN SLIDE 25
PRINCE2 · UNOPS-adapted
Exception Report

Raised when any tolerance is forecast to be breached. You will complete five sections — cause, consequences, options, recommendation, and Business Case impact — before the Project Board meeting.

REVIEWED · USED IN SLIDE 26
PRINCE2 · UNOPS-adapted
Highlight Report

Your scheduled progress narrative to the Project Board. You will update three sections based on live project data: budget status, risk and issues, and requests for guidance.

REVIEWED · USED IN SLIDE 28
0 of 3 tabs reviewed · all three must be opened before entering the War Room
WAR ROOM· Controlling a Stage· Amara · Sahel· Safe WASH Recovery Programme
STARTING STATE: MODERATE

Consequence dashboard · live

updates with every decision
Every document you complete changes your project. Everything you ignore has consequences. Start with your inbox. 📓 Your notes panel is available throughout — select the notebook icon in the nav bar at any time.
WAR ROOM·Day 1 to 3 · Inbox Triage
3 MESSAGES · EACH REQUIRES A DECISION

Three messages. Each requires a decision.

0 / 3 responded
WAR ROOM·Document Task · Risk Register
FIELD REPORT · SITE 4 · PATTERN MATCH
RISK REGISTER

New risk to log.

7 FIELDS · UNOPS FORMAT
NOTIFICATION · FIELD REPORT

Site 4 procurement variance pattern matches previous Somalia WASH audit finding. A new risk requires logging.

Risk Descriptionfree text
Categorydrop-down
Probability
Low Medium High
Impact
Low Medium High
Response Strategy
Avoid Reduce Fallback Transfer Accept
Reporting Flag★ scoring weight
Manage Locally Highlight Report Exception Report Required
Response Ownerfree text
Score: / 4
TOLERANCE BREACHED·Schedule +12 days beyond ±7-day tolerance
SECTION 1 / 5
EXCEPTION REPORT

Tolerance breached.

5 SECTIONS · SEQUENTIAL · BOARD-FACING
TRIGGER · SCHEDULE DIAL CROSSES RED

+12 days beyond ±7-day tolerance. Exception Report must be raised before the Project Board meeting in 8 days.

Section 1 · Causesingle select
Procurement delay Community access Security Scope change Partner failure
Section 2 · Consequences if unaddressed120 chars
Section 3 · Optionsselect minimum 3
Section 4 · Recommendation
A · Fallback B · Revised Stage Plan C · Reduce scope D · Accept delay
Section 5 · Business Case impact
No change Minor Significant — Board decision required
Quality: / 5 ★ 4–5 unlocks expert audio
WAR ROOM·Day 8 to 10 · Compounded Pressure
CONDITIONAL · DAY 1 CONSEQUENCES ACTIVE

Day 8. What you did on Day 1 is here now.

0 / 2 responded
WAR ROOM·Highlight Report due · pre-Board
3 SECTIONS · BOARD-FACING
HIGHLIGHT REPORT

Update before the Board.

3 SECTIONS · QUALITY DRIVES BOARD TONE
Section 1 · Budget Status+4.2% reading · ±5% tolerance
Green Amber Red
Section 2 · Risks & Issuesselect all that should surface to Board
Section 3 · Requests for Guidance
Quality: / 3
PROJECT BOARD · DAY 14·Present and defend
TONE: PROFESSIONAL

Project Board · Day 14

JK
Jana Kovač
Executive · Donor Programme Director
SO
Sophie Okonkwo
Senior User · Regional Health Lead
TM
Tomás Marín
Senior Supplier · Procurement Director
Board readiness Board enters informed · approving register
Q1 / 4Executive · Jana Kovač
Is the programme Business Case still valid?

The War Room is complete. This is the story of your judgment under pressure.

Not a score. A trace of six decisions across fourteen days. Where the alignments line up, you are operating on principle. Where they diverge — that is where the learning lives.

Final dashboard

Your notes · captured live

The divergence points are where the learning lives.
L3 · War Room module summary

What you built determines how the story ends.

Four management products. Fourteen days. One Project Board. Click each card to reveal what it tested.

CARD 1 / 4
Risk Register
Tap to flip
RISK REGISTER

Logged under pressure. P×I, response strategy, owner, escalation flag.

A Risk Register is only useful if it drives action.
CARD 2 / 4
Exception Report
Tap to flip
EXCEPTION REPORT

Five sections under pressure. Cause, consequences, options, recommendation, Business Case.

Quality shaped how the Project Board received you.
CARD 3 / 4
Highlight Report
Tap to flip
HIGHLIGHT REPORT

Updated under pressure. Budget, risks, requests for guidance.

The Board read it before they met you.
CARD 4 / 4
Project Board
Tap to flip
PROJECT BOARD

You defended fourteen days of decisions in four questions.

The preparation made it possible.
0 of 4 cards turned · all four required to continue
L3 · War Room Knowledge Check · Bloom's L3–L4

Before the final assessment — four questions.

Same judgment the War Room required. No hedging, no guessing — operational decisions in writing.

0 of 4 answered ·
AI Adaptive PM Environment

Project Management. Evaluate, Create, Lead.

An adaptive environment, not a course. It calibrates to how you think under pressure — across role, language, and modality.

VOICE
CHAT
PREDICTIVE
● SAHEL COLOMBIA JORDAN KYIV
AI observing·Layer 1 · Role calibration
AI 02 / 19 · Entry Layer
Environment calibration

Who are you, operationally?

Role drives scenario context, stakeholder names, PM challenge framing, and the AI's vocabulary detection for your entire session. This is not skin — it is calibration.

SITUATED COGNITION · ANCHOR
AD
Amara Diallo
IICA-1 · L2
Senegal · Sahel
WASH infrastructure across three districts. Procurement risk active.
WASH
RM
Rafael Mendoza
IICA-2 · Infra
Colombia · Antioquia
Bridge construction, micro-fractures detected at stage 3.
INFRASTRUCTURE
PN
Priya Nair
IICA-2 · PAC
Bangkok · Multi-country
Programme office directive contradicts field team stage plan.
PROGRAMME
ME
Magnus Eriksson
P-3 · HQ
Copenhagen · Global PMO
PMO audit reveals resource conflicts across three active projects.
PORTFOLIO
FA
Fatima Al-Rashid
P-4 · Health
Jordan · Mafraq
Health facility occupied by displaced families · construction paused.
HEALTH
EV
Elena Vasylenko
IICA-3 · Recon
Kyiv · Reconstruction
Unexploded ordnance flagged · DSS protocols not yet applied.
RECONSTRUCTION
Click a card · or say "I am [name]" · all six available in EN, Amara also in FR, Rafael also in ES
Understood.
Building your PM environment now…
AI observing·Layer 4 · Language
AI 03 / 19 · Entry Layer
Live localisation

Which language are you actually working in?

Synthesis at L5–L6 requires authentic cognitive context — not translated scaffolding. Switching language switches stakeholder names, regional references, VO track, and AI register. Your decision history is preserved across switches.

PERSISTS IN TOP-RIGHT NAV
🌐
English
EN · DEFAULT
"Your environment is ready."
ALL SIX ARCHETYPES
🇫🇷
Français
FR · +20% TEXT
« Votre environnement est prêt. »
ECOWAS · AMARA CONTEXT
🇪🇸
Español
ES · +25% TEXT
«Su entorno está listo.»
LATAM · RAFAEL CONTEXT
Language can be switched mid-session — decisions persist · screen reader lang attribute updates on switch
AI observing·Modality preference being detected
AI 04 / 19 · Entry Layer
Three modalities · always available

Choose any. Switch any time.

Try each one below — the AI begins reading your modality preference silently from this point on.

DEMO ACTIVE
Voice
Speak your question or decision at any time. Voice waveform confirms capture. Always has a text fallback.
"What is a Stage Boundary?"
Chat
Type in the chat panel. AI responds in text + audio. Full conversation history preserved across the session.
You: "What is a Stage Boundary?"
Predictive UI
Start typing or speaking — relevant PM tools surface before you finish your question. Each card is pin-able.
Stage Boundary
Exception Report
Key ruleThe AI does not give answers. It asks the question that helps you find the answer.
Modality preference detected: none yet · Layer 7 begins behavioural scoring from next screen
AI observing·Personalised brief generated · Layer 7 active
AI 05 / 19 · Entry Layer
Personalised mission brief · AI-generated

Three live priorities. How will you respond?

FROM: AI PM ADVISOR
PRIORITY · ACTION REQUIRED
TO:Amara Diallo · IICA-1 · WASH · Senegal FROM:AI PM Advisor DATE:24 May 2026 RE:Current Portfolio Status

Three priorities before end-of-week.

PRIORITY 1 · URGENT

Stage Gate review for Diourbel WASH Phase 2 is due in 4 days. Exception threshold on cost tolerance has been breached by 8%. Project Board has not been notified.

PRIORITY 2 · BLOCKING

Community consultation log for Thiès district is incomplete. Procurement cannot proceed without it. Field team is requesting authorisation pathway.

PRIORITY 3 · OVERDUE

Your Highlight Report is overdue by 72 hours. Project Board confidence indicator has shifted from green to amber.

AI PM Advisor
READING
These are your live priorities. How you respond will shape your project outcomes — and your learning path.
Ask me about any priority before you commit. I'll surface the framework cards you need.
Predictive UI · ready3 cards available
Exception ReportStage GateTolerance
Voice · Chat · Predictive · all available
Mission brief generated from role_variable · baseline_score · prior_xapi
AI observing·Behavioural baseline · 4 signals · Predictive UI OFF
AI 06 / 19 · Entry Layer
Behavioural baseline · adaptive SJT

Five questions. No right answers.

Questions are genuinely ambiguous. The AI is reading response time, hesitation events, answer revision, and help-seeking — not correctness.

VYGOTSKY ZPD · COMPLEXITY ADAPTS
Q3 of 5 · adaptive
no timer · no time pressure

You are 11 weeks into a 16-week project. Cost tolerance band: ±5%. Current variance: +6.8%. Schedule still on track. Highlight Report due tomorrow morning.

Your Project Board has historically preferred to learn of issues via Highlight Reports rather than Exception Reports. What do you do?
A
Raise an Exception Report immediately — tolerance has been breached, this is what the process requires.
B
Raise an Exception Report tomorrow, alongside the Highlight Report — same Board meeting, paired narrative.
C
Flag the breach in tomorrow's Highlight Report and prepare an Exception Report draft for the next stage.
D
Discuss informally with the Executive before deciding which report applies.
All four are defensible. AI scores reasoning pattern, not the choice.
AI observing·M1 · Evaluate Under Pressure
AI 07 / 19 · Module 1
Module 1 · The Stage Gate Crisis

Three signals. Ninety minutes.

JONASSEN · ILL-STRUCTURED
LIVE · DIOURBEL WASH PHASE 2
Field photograph · Site 3 — partial slab pour, supplier on-siteImage placeholder · role-specific imagery loads here
COST BREACH
UNOPS Cost Monitor07:42
+8% over approved budget. Exception threshold reached. Project Board has not been notified.
STAKEHOLDER
Project Board Secretariat07:51
Community leader Mr. Sow has contacted the Board directly. Board chair requesting briefing before stage gate.
REPORTING
UNOPS Reporting Cell06:30
Highlight Report overdue 72 hours. Project Board convenes in 90 minutes.
AI PM Advisor
LISTENING
Three things just landed on your desk. The Stage Gate review is in 90 minutes. Cost is over tolerance. The community leader went above you to the Project Board.
What do you do first?
Predictive UI · cards surfacing3
Exception ReportTolerance ThresholdsStakeholder Register
capturing voice…
AI observing·3 paths · all defensible · AI scores reasoning
AI 08 / 19 · Module 1
Decision branch · M1

Commit to one. Then defend it.

No visual hierarchy — all three are equally defensible PM responses. AI follow-up is a question, not a verdict.

SOCRATIC · NEVER A SCORE
PATH A
Escalate now
Raise an Exception Report to the Project Board immediately. Address the cost breach via the formal escalation channel before the Stage Gate.
PRINCIPLE 5
PATH B
Manage within stage
Address the cost breach and the stakeholder issue within existing stage tolerance before the meeting. Document, but don't escalate yet.
PRINCIPLE 4
PATH C
Request extension
Pause the Stage Gate. Request additional time to resolve the community engagement properly before procurement proceeds.
PRINCIPLE 3
Justification · voice, chat, or text — minimum two sentences
I'm choosing to manage within the stage because the breach is recoverable and the community relationship needs me, not a paper trail.
AI is composing a follow-up question
AI observing·Synthesis dialogue · min 2 exchanges enforced
AI 09 / 19 · Module 1
Consequence · what followed

Not right or wrong. What happened next.

PATH B · OUTCOME
FIELD AFTER-ACTION NOTE · DAY 4 Cost breach was absorbed within stage. The community meeting with Mr. Sow held — relationship intact. But: Highlight Report submitted 36 hours late. Project Board confidence indicator dropped from green to amber. The Exception was not logged. The Board read your silence as a delay, not a discipline.
AI PM Advisor
SOCRATIC MODE
That is what followed. Now — what does this tell you about how you weigh procedural compliance against relationship management?
I think I underestimated how much the Board reads the absence of a report as itself a signal. The relationship work was real but it was invisible to them.
That's the observation. Here is the next question: if you ran this Stage again, what would you log differently — and when?
Your turn · respond via voice, chat, or pin a framework card
Cards available
Highlight ReportAudit TrailManage by Exception
2 / 2 exchanges complete · proceed unlocked
AI observing·Pattern reflected · not scored
AI 10 / 19 · Module 1
M1 synthesis · pattern recognition

This is a mirror. Not a score.

FLAVELL · METACOGNITION
In Module 1, your decisions showed this pattern.

Three observed dimensions from 4 decisions and 6 dialogue exchanges. The bars are descriptive, not evaluative.

Decision speed
CONSIDERED
Reasoning depth
DEEP
Help-seeking
LOW
Pick one prompt · respond your way
PROMPT 1
What PRINCE2 principle most influenced your M1 decisions?
PROMPT 2
Where did you feel most uncertain — and what did you do with that uncertainty?
PROMPT 3
If a colleague faced this situation, what would you advise?
M2 environment adjusted from M1 reflection · high complexity
AI observing·M2 · Create Under Ambiguity · complexity = HIGH
AI 11 / 19 · Module 2
Module 2 · The Unstructured Crisis

No precedent. No template covers this.

DESIGN A RESPONSE
URGENT · DIOURBEL SITE 3
Community demonstration at WASH construction site — work halted, two contractor injuries reportedImage placeholder · role-specific imagery loads here
FIELD
Field Team Leadjust now
Riot at construction site. Two contractors injured — non-critical. Work stopped. Need direction in 10 minutes.
BOARD
Project Board Chair+2m
Calling an emergency Board meeting. Two hours. Bring a plan, not a problem.
DONOR
Donor Country Rep+5m
"We need to confirm to capital that schedule impact is contained. Please advise."
AI PM Advisor
LISTENING
This just came in. You have no precedent for this. No PRINCE2 template covers exactly what is in front of you.
Walk me through your first 24 hours.
Cards surface as you speak
Risk RegisterIssue LogStakeholder LogException Report
AI scores: structured_thinking · stakeholder_communication · escalation_judgment
AI observing·Cognitive apprenticeship · 4-step thread · 3 of 4 complete
AI 12 / 19 · Module 2
Response design · structured generation

You design the response. I listen and ask.

COLLINS / BROWN / NEWMAN
1Stakeholder communication
Who do you communicate with first — and why?
Field team lead — I need eyes on the injured contractors and a fact-pattern before I speak to anyone else. Then the Project Board chair, with a 3-line situation note before the meeting.
2Documentation
What do you document — and where does it live?
Issue Log entry within the hour. Risk Register update — community engagement risk raised from amber to red. Both go in the project workspace, copied to the field team and Board secretariat.
3Escalation judgment
What do you escalate — and what do you manage yourself?
Injury reporting escalates to country office Safety & Security. Stage Gate decision I keep — the Board meets me on my plan, not a panic.
4Success indicator
What is your success indicator for the next 24 hours?
Surfaced from your language
Issue LogRisk RegisterLessons Log
AI observing·Plan-action divergence being tracked · order matters
AI 13 / 19 · Module 2
Stakeholder pressure · real-time

Three messages. Board meets in 2 hours.

Plans are made under calm — decisions are made under pressure. Both must be evaluated.

SCHÖN · REFLECTION-IN-ACTION
1
FT
Field Team LeadField · urgent

"Community leader is asking to meet. What do we tell them?"

2
PB
Project Board ChairBoard · 2hrsURGENT

"Why has work not resumed? Board meets in 2 hours. Bring a plan, not a problem."

3
DR
Donor Country RepDonor

"We need confirmation that schedule impact is contained."

AI observing·Predictive UI: OFF · principle generated independently
AI 14 / 19 · Module 2
L6 Create · synthesis pinnacle

One sentence. What do you believe?

DEWEY · PRINCIPLE FROM EXPERIENCE
Your Module 2 pattern.
Stakeholder comms
STRUCTURED
Escalation judgment
APPROPRIATE
Plan-action alignment
MED DIVERGENCE
Reasoning depth
DEEP
Complete this sentence —

"When a project faces an unstructured crisis, I believe the PM's first responsibility is to ___."

No options · no scaffold · principle quality scored on specificity, PRINCE2 grounding, contextual relevance
AI observing·M3 · Design for Transfer · ID tools active
AI 15 / 19 · Module 3
Design a learning moment for your team

Six people. Thirty minutes. One outcome.

PERKINS & SALOMON · TRANSFER
1
What is the one thing you want them to be able to do after your session?
Recognise when a tolerance breach is procedural vs political — and pick the right channel within an hour.
2
What will you show them — scenario, case, or decision?
Live scenario: the Diourbel case. Pause at three decision points. Each PM picks a path silently first, then group debrief.
3
How will you know it worked?
AI observing·AI as peer · register shifts · not as assessor
AI 16 / 19 · Module 3
Peer-level dialogue

Your design. Reviewed as a colleague would.

AI's register shifts — collegial, direct, never evaluative.

EXCHANGE 1 / 2

Your design · sticky-note view

1
Outcome
Recognise procedural vs political tolerance breach. Pick the right channel within an hour.
2
Method
Live Diourbel scenario · pause at three decision points · silent pick + group debrief.
3
Assessment
Next two stage gates: 4 of 6 PMs raise correct report unprompted. Monthly log check.
AI · peer mode
COLLEAGUE
What works
Your assessment is behavioural and longitudinal — you're not asking whether they understood, you're asking whether they changed practice. That's the right altitude.
What to test
Silent pick + group debrief: what happens if all six pick differently? Have you planned the debrief structure, or are you trusting the conversation to land?
What to consider
I didn't hear how you handle the PM in the room who clearly already knows. The procedural/political distinction is most valuable for them — and most threatening. How do you keep them engaged without making it about hierarchy?
1 of 2 exchanges complete
AI observing·Final artefact · stored to LRS · facilitator-visible
AI 17 / 19 · Module 3
Final design · revised after peer review

Submit. This is the artefact.

You leave with a usable team learning design — not a course completion.

WIGGINS · AUTHENTIC ASSESSMENT
1 · Learning objectiveone sentence · Bloom's L3+ verb
classifyapplyjustifyevaluatedesign
2 · Methodyour choice
3 · Assessmenthow will you know it worked?
Will be stored to LRS as design_artefact_stored=true · visible to facilitator dashboard
AI observing · concluded·Profile sent to LRS · 90-day focus generated
AI 18 / 19 · Closing
Course synthesis · AI full-session reflection

This is what I saw. This is what I would carry forward.

HATTIE · PERSONALISED FEEDBACK
Decision pattern
across 3 modules
Across three modules, you favoured management within stage over early escalation. When pressure compressed in M2, your actions diverged from your plan — you went to the field first, the Board second. That is not a flaw; it is a signature.
Reasoning depth
strongest in synthesis
Your justifications were strongest when you grounded them in community impact — Sophie's question in the Diourbel debrief was your best moment. PRINCE2 terminology was thinner; the principle was strong.
Behaviour under pressure
divergence: medium
When three stakeholders arrived simultaneously in M2, you prioritised field → board → donor. Your stated plan was board → field → donor. The divergence makes sense — but the donor was left silent, and donor silence reads as a problem to capital.
Design quality
artefact-grade
Your team learning design is behavioural and longitudinal — measuring practice change across two stage gates is exactly the right altitude. Consider: how you'll handle the experienced PM in the room. That gap was the one peer-review insight you didn't fully resolve.
90-day development focus
Practice the donor-facing comms first move. Specifically: a 3-line confirmation that holds the line when schedule impact is uncertain.
xAPI · sent to LRS
course_completionprofile sent
hesitation_index0.32
escalation_tendencyLOW-MED
principle_qualityHIGH
design_qualityHIGH
Any of the four observations you want me to go deeper on? You have 3 follow-ups remaining.
FACILITATOR ACCESS·Aggregated cohort data · no individual identity
AI 19 / 19 · Admin
Facilitator cohort dashboard

Cohort intelligence. Not individual surveillance.

UN DATA PRINCIPLES · AGGREGATED ONLY
ALL ROLESAMARARAFAELFATIMA+3
EN · 18FR · 4ES · 2
COHORT: 24COMPLETION: 91%WINDOW: Q1 2026
Decision pattern · escalation tendencyM1 distribution
Early escalate
42%
Manage within stage
50%
Request extension
8%
Reasoning depth · weakest PRINCE2 areascohort gaps
Exception process
42%
Tolerance setting
66%
Stakeholder log
54%
Highlight Report
75%
Plan-action divergence · M2 stakeholder pressurehigh = re-orders under pressure
Low divergence
29%
Medium divergence
50%
High divergence
21%
Design quality · M3 artefactsobjective · method · assessment
Objective clarity
71%
Method alignment
79%
Assessment clarity
46%

Your notes

Private · saved locally · displayed in your Debrief
auto-saving

Voice-over · this slide

21 / 51

Tweaks · Demo controls

Learner role
Amara Rafael Priya Magnus Fatima Elena
War Room starting state
Stable Moderate Critical
Countdown · days remaining
14 8 3 1